{"id":3991,"date":"2026-10-23T13:48:11","date_gmt":"2026-10-23T11:48:11","guid":{"rendered":"https:\/\/mangold.tax\/?page_id=3991"},"modified":"2026-10-26T13:08:34","modified_gmt":"2026-10-26T12:08:34","slug":"e-invoicing","status":"publish","type":"page","link":"https:\/\/mangold.tax\/en\/e-invoicing\/","title":{"rendered":"E-invoicing"},"content":{"rendered":"<div id=\"mtax-erechnung\"><style>#mtax-erechnung{--blue:#202a60;--magenta:#ed2869;--muted:#535a70;--light:#edf3fc;--gray:#f4f5f8;color:var(--muted);font:inherit;line-height:1.75;background:white}\n#mtax-erechnung *{box-sizing:border-box}#mtax-erechnung h1,#mtax-erechnung h2,#mtax-erechnung h3,#mtax-erechnung h4,#mtax-erechnung p{font-family:inherit;text-transform:none;margin:0;padding:0}#mtax-erechnung h1:after,#mtax-erechnung h2:after,#mtax-erechnung h3:after{display:none!important}\n#mtax-erechnung h1,#mtax-erechnung h2,#mtax-erechnung h3,#mtax-erechnung 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.lead{grid-column:2;grid-row:1\/span 2;margin:0 0 12px;font-size:16px}#mtax-erechnung .facts-copy .smallp{grid-column:2;grid-row:3;margin:0}#mtax-erechnung .law-grid{grid-template-columns:repeat(4,minmax(0,1fr));gap:16px}#mtax-erechnung .legal-note{max-width:850px}@media(max-width:750px){#mtax-erechnung .facts-copy{display:block}#mtax-erechnung .facts-copy .lead{margin:18px 0 12px}#mtax-erechnung .law-grid{grid-template-columns:repeat(2,minmax(0,1fr))}}#mtax-erechnung .hero-card .card-title{font-size:25px;font-weight:600;color:var(--blue);line-height:1.2;letter-spacing:-.03em;margin-bottom:22px}#mtax-erechnung .step h3{font-size:18px}#mtax-erechnung .btn span{font-size:20px;font-weight:400}@media(max-width:750px){#mtax-erechnung .hero-card .card-title{font-size:23px}}<\/style>\n<header class=\"hero\">\n    <div class=\"hero-grid\">\n      <div>\n        <div class=\"eyebrow\">E-invoicing<\/div>\n        <h1>From obligation to a working process.<\/h1>\n        <p>E-invoices provide structured data. We turn that data into a consistent invoice workflow.<\/p>\n        <p>From receipt, checking and approval through to your accounts \u2013 built around DATEV, with personal support.<\/p>\n        <a class=\"btn\" href=\"#check\">Explore the e-invoicing review <span><svg class=\"mt-arrow-svg\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1\" stroke-linecap=\"butt\" stroke-linejoin=\"miter\" aria-hidden=\"true\" focusable=\"false\" style=\"display:inline-block;width:20px;height:20px;min-width:20px;flex-shrink:0;vertical-align:middle\"><path d=\"M12 2v20M8 16l4 6 4-6\"><\/path><\/svg><\/span><\/a>\n      <\/div>\n<aside class=\"hero-card\"><div class=\"section-label\">Digital collaboration<\/div><p class=\"card-title\">From invoices<br>to useful figures.<\/p><div class=\"hero-doc\" aria-hidden=\"true\"><svg width=\"50\" height=\"58\" viewBox=\"0 0 50 58\" fill=\"none\"><path d=\"M10 2h22l14 14v37a3 3 0 0 1-3 3H10a3 3 0 0 1-3-3V5a3 3 0 0 1 3-3Z\" stroke=\"currentColor\" stroke-width=\"1.5\"\/><path d=\"M31 2v16h15M16 28h21M16 35h16M16 42h20\" stroke=\"currentColor\" stroke-width=\"1.5\"\/><\/svg><span>Structured data.<br>Clear responsibilities.<br>A DATEV-based process.<\/span><\/div><a class=\"textlink\" href=\"#rechnungslauf\">See how the steps connect <span><svg class=\"mt-arrow-svg\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1\" stroke-linecap=\"butt\" stroke-linejoin=\"miter\" aria-hidden=\"true\" focusable=\"false\" style=\"display:inline-block;width:20px;height:20px;min-width:20px;flex-shrink:0;vertical-align:middle\"><path d=\"M12 2v20M8 16l4 6 4-6\"><\/path><\/svg><\/span><\/a><\/aside><\/div><\/header>\n\n  <section>\n    <div class=\"wrap grid2 comparison\">\n      <div>\n        <div class=\"section-label\">Structured invoice data<\/div>\n        <h2>A plain PDF shows an invoice.<br>E-invoices provide data.<\/h2>\n        <div class=\"accent-line\"><\/div>\n        <p class=\"lead\">A plain PDF contains no structured invoice data. An e-invoice, by contrast, enables electronic processing. ZUGFeRD combines a readable PDF with embedded XML data.<\/p>\n        <p class=\"smallp\">Structured data can be validated technically and processed directly. Rework is reduced when software, responsibilities and accounting fit together.<\/p>\n      <\/div>\n      <div class=\"compare\">\n        <div class=\"compare-stack\">\n          <div class=\"invoice-card pdf\">\n            <div class=\"invoice-title\"><span class=\"dot\"><\/span>Plain PDF invoice<\/div>\n            <div class=\"invoice-points\">\n              <div class=\"point\">a digital document for viewing<\/div>\n              <div class=\"point\">often checked manually or visually<\/div>\n              <div class=\"point\">filing and rework are often still needed<\/div>\n              <div class=\"point\">limited data for financial accounting<\/div>\n            <\/div>\n          <\/div>\n          <div class=\"invoice-card e\">\n            <div class=\"invoice-title\"><span class=\"dot\"><\/span>E-invoicing<\/div>\n            <div class=\"invoice-points\">\n              <div class=\"point\">a structured electronic dataset<\/div>\n              <div class=\"point\">invoice data that can be technically validated<\/div>\n              <div class=\"point\">processing within a digital invoice workflow<\/div>\n              <div class=\"point\">data for accounting and reporting<\/div>\n            <\/div>\n          <\/div>\n        <\/div>\n        <div class=\"note\"><strong>The value comes from the process.<\/strong> Check data, clarify approvals and bring invoices into your accounts.<\/div>\n      <\/div>\n    <\/div>\n  <\/section>\n\n  <section class=\"process\" id=\"rechnungslauf\">\n    <div class=\"wrap\">\n<div class=\"sectionhead\"><div><div class=\"section-label\">Invoice workflow<\/div><h2>From receipt<br>to your accounts.<\/h2><\/div><p>Five connected steps. We coordinate receipt, checking, approval and processing so that your figures become useful sooner.<\/p><\/div>\n      <div class=\"process-card\">\n        <div class=\"step\"><div class=\"num\">1<\/div><h3>Receive<\/h3><p>E-invoices arrive through agreed channels.<\/p><\/div>\n        <div class=\"step\"><div class=\"num\">2<\/div><h3>Check<\/h3><p>Check the format and invoice details, and verify the goods or services supplied.<\/p><\/div>\n        <div class=\"step\"><div class=\"num\">3<\/div><h3>Approve<\/h3><p>Your business agrees who checks and approves invoices.<\/p><\/div>\n        <div class=\"step\"><div class=\"num\">4<\/div><h3>Process<\/h3><p>Structured data feeds into the DATEV workflow.<\/p><\/div>\n        <div class=\"step\"><div class=\"num\">5<\/div><h3>Use<\/h3><p>Accounts and reports become useful sooner.<\/p><\/div>\n      <\/div>\n    <\/div>\n  <\/section>\n\n  <section id=\"check\" class=\"check-wrap\">\n    <div class=\"wrap\">\n      <div class=\"check-box\">\n        <div>\n          <div class=\"section-label\">Implementation<\/div>\n          <h2>Your starting point:<br>an e-invoicing review.<\/h2>\n          <div class=\"accent-line\"><\/div>\n          <h3>Review the invoice workflow. Set up the DATEV process.<\/h3>\n          <p class=\"smallp\">We review how invoices currently reach your business, who checks them, how they are approved and how they reach your accounts.<\/p>\n          <p class=\"smallp\">We then develop the right DATEV workflow with you and support your team through implementation.<\/p>\n          <a class=\"btn\" href=\"https:\/\/mangold.tax\/en\/appointment-request\/\">Book an appointment <span><svg class=\"mt-arrow-svg\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1\" stroke-linecap=\"butt\" stroke-linejoin=\"miter\" aria-hidden=\"true\" focusable=\"false\" style=\"display:inline-block;width:20px;height:20px;min-width:20px;flex-shrink:0;vertical-align:middle\"><path d=\"M2 22 22 2M15.3 3.2 22 2 20.8 8.7\"><\/path><\/svg><\/span><\/a>\n        <\/div>\n        <div class=\"status-panel\">\n          <div class=\"section-label\">How we support you<\/div>\n          <div class=\"worksteps\">\n            <div class=\"workstep\"><div class=\"n\">1<\/div><div><h3>Review the invoice workflow<\/h3><p>Review incoming channels, responsibilities, approvals and archiving.<\/p><\/div><\/div>\n            <div class=\"workstep\"><div class=\"n\">2<\/div><div><h3>Set up the DATEV workflow<\/h3><p>Integrate e-invoices into our DATEV-based collaboration.<\/p><\/div><\/div>\n            <div class=\"workstep\"><div class=\"n\">3<\/div><div><h3>Connect your systems<\/h3><p>Review invoicing, portals, cash registers, inventory management and other upstream systems.<\/p><\/div><\/div>\n            <div class=\"workstep final\"><div class=\"n\">4<\/div><div><h3>Support implementation<\/h3><p>Process documentation, setup and training for your team.<\/p><\/div><\/div>\n          <\/div>\n        <\/div>\n      <\/div>\n    <\/div>\n  <\/section>\n\n  <section class=\"facts-sec\">\n    <div class=\"wrap facts\">\n      <div class=\"facts-copy\">\n        <div class=\"section-label\">Requirements and deadlines<\/div>\n        <h2>Keep the deadlines in view.<\/h2>\n        <div class=\"accent-line\"><\/div>\n        <p class=\"lead\">Businesses in Germany have had to be able to receive e-invoices since 2025. Transitional rules apply to issuing invoices for domestic B2B transactions.<\/p>\n        <p class=\"smallp\">We help you establish which requirements apply to your business and which steps make sense now.<\/p>\n      <\/div>\n      <div class=\"lawbox\">\n        <div class=\"law-grid\">\n          <div class=\"law\"><div class=\"y\">2025<\/div><p>Ensure you can receive e-invoices, including if you use the small-business VAT scheme. An email inbox is sufficient for receipt.<\/p><\/div>\n          <div class=\"law\"><div class=\"y\">2026<\/div><p>Paper invoices remain permitted until the end of the year; plain PDFs require the recipient\u2019s consent.<\/p><\/div>\n          <div class=\"law\"><div class=\"y\">2027<\/div><p>Generally issue e-invoices for transactions from 2027 if total turnover in 2026 exceeded \u20ac800,000.<\/p><\/div>\n          <div class=\"law mag\"><div class=\"y\">2028<\/div><p>From 2028, the turnover-based transitional rule ends. E-invoicing generally becomes mandatory for domestic B2B transactions in Germany.<\/p><\/div>\n        <\/div><p class=\"legal-note\">Exceptions apply in particular to certain VAT-exempt transactions, supplies under the small-business VAT scheme, low-value invoices up to \u20ac250 including VAT, and travel tickets. Certain EDI procedures remain permitted until the end of 2027. The individual transaction and the statutory conditions are decisive. <a href=\"https:\/\/www.bundesfinanzministerium.de\/Content\/DE\/FAQ\/e-rechnung.html\" target=\"_blank\" rel=\"noopener\">Further information from the German Finance Ministry <svg class=\"mt-arrow-svg\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1\" stroke-linecap=\"butt\" stroke-linejoin=\"miter\" aria-hidden=\"true\" focusable=\"false\" style=\"display:inline-block;width:20px;height:20px;min-width:20px;flex-shrink:0;vertical-align:middle\"><path d=\"M2 22 22 2M15.3 3.2 22 2 20.8 8.7\"><\/path><\/svg><\/a><\/p>\n      <\/div>\n    <\/div>\n  <\/section>\n\n  \n\n  <section class=\"faq\">\n    <div class=\"wrap\">\n      <div class=\"section-label\">FAQ<\/div>\n      <h2>Frequently asked questions about e-invoicing.<\/h2>\n      <div class=\"faq-grid\">\n        <div class=\"faq-card\"><h3>Can a PDF qualify as an e-invoice?<\/h3><p>A plain PDF is not sufficient. A ZUGFeRD PDF can qualify as an e-invoice if its embedded structured data meets the statutory requirements.<\/p><\/div>\n        <div class=\"faq-card\"><h3>Which formats are relevant?<\/h3><p>Common formats include XRechnung and ZUGFeRD from version 2.0.1, excluding the MINIMUM and BASIC-WL profiles. The statutory requirements for format and content are decisive.<\/p><\/div>\n        <div class=\"faq-card\"><h3>Does every business have to issue e-invoices immediately?<\/h3><p>No. The obligation to issue e-invoices depends on turnover, transitional rules and exemptions. Businesses in Germany have had to be ready to receive them since 2025.<\/p><\/div>\n        <div class=\"faq-card\"><h3>Why set up the process now?<\/h3><p>An organised invoice workflow can reduce rework and follow-up queries. Automated onward processing is not a general statutory requirement, but receipt and proper retention must be ensured.<\/p><\/div>\n<div class=\"faq-card\"><h3>How should e-invoices be retained?<\/h3><p>For VAT purposes, invoices generally have to be retained for eight years. At least the structured part must be preserved intact in its original form. A printout is not sufficient.<\/p><\/div><div class=\"faq-card\"><h3>What does technical validation do?<\/h3><p>Validation can identify format and data errors. It does not replace checking the goods or services invoiced or assessing the tax treatment.<\/p><\/div><\/div>\n    <\/div>\n  <\/section>\n\n  <section id=\"contact\" class=\"contact\"><div class=\"contact-grid\"><div><div class=\"section-label\">Your next step<\/div><h2>E-invoicing.<br>Built around your workflow.<\/h2><p>We help you integrate e-invoices into your day-to-day processes and accounting.<\/p><a class=\"btn\" href=\"https:\/\/mangold.tax\/en\/appointment-request\/\">Book an appointment <span><svg class=\"mt-arrow-svg\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1\" stroke-linecap=\"butt\" stroke-linejoin=\"miter\" aria-hidden=\"true\" focusable=\"false\" style=\"display:inline-block;width:20px;height:20px;min-width:20px;flex-shrink:0;vertical-align:middle\"><path d=\"M2 22 22 2M15.3 3.2 22 2 20.8 8.7\"><\/path><\/svg><\/span><\/a><\/div><div class=\"person\"><h3>Tax adviser<br>Christian Mangold, LL.M.<\/h3><p>Specialist adviser in international tax law<\/p><div class=\"person-row\"><a href=\"tel:+4920229789650\">+49 (0)202 2978965 0<\/a><a href=\"mailto:office@mangold.tax\">office@mangold.tax<\/a><\/div><a class=\"textlink\" href=\"https:\/\/mangold.tax\/en\/digitization\/\">More about digital collaboration <span><svg class=\"mt-arrow-svg\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"currentColor\" stroke-width=\"1\" stroke-linecap=\"butt\" stroke-linejoin=\"miter\" aria-hidden=\"true\" focusable=\"false\" style=\"display:inline-block;width:20px;height:20px;min-width:20px;flex-shrink:0;vertical-align:middle\"><path d=\"M2 22 22 2M15.3 3.2 22 2 20.8 8.7\"><\/path><\/svg><\/span><\/a><\/div><\/div><\/section>\n<\/div>","protected":false},"excerpt":{"rendered":"<p> &#8230; <a title=\"E-invoicing\" class=\"read-more\" href=\"https:\/\/mangold.tax\/en\/e-invoicing\/\" aria-label=\"Read more about E-invoicing\">Weiterlesen<\/a><\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-3991","page","type-page","status-publish","no-featured-image-padding"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>E-invoicing and DATEV workflows | mangold.tax<\/title>\n<meta name=\"description\" content=\"From receiving and approving e-invoices to digital accounting: clear DATEV workflows, personal support and the German e-invoicing deadlines explained.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mangold.tax\/en\/e-invoicing\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta 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